Top 5 Tips To Make Sure Your Party Is A Success

Here are my top 5 tips to ensure that your party is successful.

  1. Find the right location
  2. Get the people there
  3. Give them plenty to eat and drink
  4. Avoid long speeches
  5. Provide great entertainment

1. Find The Right Location

There is no right or wrong location when it comes to planning an event or party. It all comes down to what suits your needs. The most important aspect is matching your numbers to the size of your space.

People Create Energy

Energy is an intangible thing, but groups of people definitely emit energy. The most obvious example of this is a large crowd of people at either a concert or a sporting fixture. This group energy often gets described as “the atmosphere” or “the vibe”. It’s unlikely that you’ll have sixty thousand people at your party, but then you won’t be holding your party in a football arena. The important thing is matching your expected numbers to the size of the venue.

Avoid Disjointed Spaces

The best parties are when everybody is all in together. Venues with separate spaces break up the energy flow which can affect the vibe of your party. There is a memorable party scene in the film, “Breakfast At Tiffany’s”. The party is being held in an apartment and the guests are packed in like sardines. It’s a perfect example of how the density of people creates atmosphere inducive of a memorable party.

A Room With A View

A venue with a spectacular outlook will make your party visually memorable, however it’s definitely not an essential element. A lounge room in someone’s house can be totally memorable if the next 4 elements are in order.

2. Get The People There

Pitching Is Everything

We live in a competitive world, and this crosses over into getting people along to your party or event. Depending on the time of year, you may be competing with (i) other events/parties (ii) major sporting events, e.g. Bledisloe Cup (iii) people’s family commitments (iv)  conscientiousness regarding work commitments

Saturday Nights

Saturday night is the most common choice as “party night”, but this can add to the difficulties in getting people to show up. Your potential guests may have invitations to one or more other parties on the same night. This is especially a factor to consider in summer months. To counteract this, you’ll need to sell your party as the superior party or event to attend.

You’ll also need to invite your guests well in advance, and keep reminding them of what an amazing party you’ll be having.

Fridays and Sundays

Choosing Friday and Sunday tend to be second and third choices, but choosing either of these days is a strong strategy to avoid competing with potentially a multitude of other parties. Sundays are particularly underrated for parties. The general view is that most people have to work the next day, but realistically if your party runs from 5pm until 10pm this shouldn’t be a deterrent. Besides, if people are that worried about working, how much much fun will they be at your party, anyway?

Ultimately, any day is a great day for a party if you throw a great party!

3. Give Them Plenty To Eat And Drink

My Dad used to say to me (the day after one of his numerous parties), “the sign of a good party is plenty of alcohol left over the next day”. When I first heard him say this I was puzzled, but as I pondered on this pearl of wisdom I realised the truth in it.

Food Upon Arrival

Drinking alcohol on an empty stomach is something to avoid, so I recommend plenty of food available upon arrival. It’s all about giving your guests the opportunity to pace themselves. If your guests get smashed in the first hour things can turn ugly.

On the topic of food, make sure you provide plenty of gluten free options. It’s becoming more  and more common for people to be on restrictive diets. Many people either can’t eat or try to avoid eating bread. Offer options such as sushi or sliced vegetables with dip.

If your guests are well catered for, they won’t want to leave. If they are hungry and sober, they’ll leave quickly.

4. Avoid Long Speeches

The Ultimate Party Killing Story

I once played at a 21st Birthday Party where the father of the girl turning 21 took the microphone and preluded his speech with, “I have 21 pages to get through… one page for each year of my daughter’s life”. His speech lasted for one and a quarter hours, after which everybody left. We then played to an empty room for the rest of the night, (except for the birthday girl and her immediate family).

Well written speeches can be hilarious. Work out what you want to say, and then add some funny bits. Avoid people speaking “off the cuff”. Speakers who are unprepared will ramble. A few drunks will laugh and encourage them, while they proceed will killing the vibe of your party.

If you are having speeches, make three your limit.

5. Provide Great Entertainment

Nothing beats hiring professionals who know what they are doing. If you are hiring professional caterers to feed your guests, then also consider hiring professional entertainers to entertain your guests.

A lot of the time, guests can keep themselves entertained with find people to talk to, or finding someone to talk at. People dread being cornered by a bore. Your guests came to your party to have fun, not to be talked at. Give them an escape… “Yes, that’s really interesting, but I love this song and I really want to dance”!

Great Entertainment Will Make Your Guests Want To Come To Your Next Party Or Event

It’s all about creating a memorable experience for your guests (and yourself). If your guests are having a great time, then you’ll be having a great time.

Examples of entertainment could include;

  • Magician
  • Comedian
  • Surprise singers
  • An engaging and entertaining band
Top 5 Tips To Make Sure Your Party Is A Success

Party time!

Top 5 Tips To Make Sure Your Party Is A Success

Dancing

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